Privacy Policy

We collect the following types of information:

• Account Information: Email address and account creation details. Authentication credentials (such as passwords) are handled by a third-party authentication provider and are not stored or accessible by Roleplay Network.
• Profile Information: Display name, avatar, bio, pronouns, timezone, and status messages
• Application Data: Responses to application questions and supporting materials
• Communication Data: Messages sent through platform communication systems, including application and support messaging
• Activity Data: Playtime metrics, session counts, server launches, and peak activity times
• Preference Data: Toggle settings for online status visibility, notification preferences, and interface preferences
• Technical Data: IP address, browser type, device information, and access logs

We use your information for the following purposes:

• Operating and maintaining the platform
• Processing and reviewing applications
• Sending notifications, updates, and administrative messages
• Providing customer support and responding to inquiries
• Improving platform features, performance, and user experience
• Detecting and preventing fraudulent activity, abuse, and violations of our Terms of Service
• Aggregating statistics and analytics (anonymized)
• Complying with legal obligations and enforcing our policies

We do not sell, trade, or rent your personal information to third parties.

Your data is only accessible to:

• Authorized staff and administrators who require access to perform their duties
• Third-party service providers who assist in operating the platform (e.g., hosting providers, email services) under strict confidentiality agreements

We may disclose information when legally required by law enforcement or regulatory authorities.

You have the following controls over your information:

• Update your profile information at any time through your account settings
• Toggle your online status visibility on or off
• Manage notification preferences in your settings
• Request account deletion or data removal by contacting our support team

Note: Some data may need to be retained for moderation, safety, and historical purposes even after account deletion.

We retain your information as follows:

• Account and profile data are retained for the duration of your membership
• Application records and correspondence are retained for moderation, review, and historical purposes
• Support messages and communications are retained as long as necessary for moderation, safety, and operational purposes
• Activity analytics are retained for platform improvement and analytics
• Technical logs are retained for security and operational purposes

Upon account deletion, we will remove or anonymize your personal information within 30 days, except where retention is required by law or necessary for platform safety and operational purposes.

We implement reasonable security measures to protect your information from unauthorized access, alteration, and disclosure. Authentication credentials are managed by a third-party authentication provider. Users are responsible for maintaining the security of their account access through that provider. We cannot guarantee absolute security, and use of the platform is at your own risk.

The platform uses minimal tracking technologies:

• Session cookies to maintain your login state
• Local storage for user preferences and settings
• Analytics tools to understand user behavior and improve platform performance and user experience

The platform may use third-party services for hosting, email delivery, analytics, and infrastructure support. These services operate under their own privacy policies. We are not responsible for their practices, but we ensure data protection through contractual safeguards.

Roleplay Network is intended for users 18 years of age or older. By using this platform, you confirm that you meet this age requirement.

We do not knowingly collect or solicit personal information from individuals under the age of 18. If we become aware that such information has been submitted, we will take steps to remove it promptly.

If you believe that a user under the age of 18 has provided personal information on the platform, please contact us immediately at support@roleplaynetwork.com.

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. We will notify you of significant changes by posting the updated policy on the platform. Your continued use of the platform following such changes constitutes your acceptance of the updated Privacy Policy.